Library Administrative Assistant

Position Information

General Information

Position Number FWS75
Working Title Library Administrative Assistant
Division Academic Affairs
Department Library (Adm)
Work Unit Library
Work Location J. Murrey Atkins Library
Vacancy Open To UNC Charlotte Students Only
Position Designation Federal Work Study
Employment Type Temporary - Part-time
Hours per week 10 - 20
Work Schedule

Monday – Friday. Hours to be scheduled between 8:00 am – 5:00 pm. Schedule to be determined based on student availability and departmental needs.

Pay Rate $8.00 to $10.00 (Pay will commensurate with education and experience.)
Minimum Experience/Education

-Must be currently enrolled UNC Charlotte student.
-Must have completed at least 1 full semester at UNC Charlotte.
-Must have and maintain a 3.0 GPA.
-Must have been awarded and accepted Federal Work Study funding as part of a financial aid package as administered by the Office of Student Financial Aid.

Departmental Preferred Experience, Skills, Training/Education:

-Proficiency with Microsoft Office suite and Google Apps are strongly preferred.
-Must have excellent customer service skills.
-Must exhibit strong attention to detail.
-Must be professional.
-Must maintain confidentiality at all times.

Duties and Responsibilities

-Correspondence processing (copy and prepare signed correspondence for mailing, copy and forward documents received as directed, scan and file copies and miscellaneous information correctly).
-Process information (create documents, file folders, labels, place cards, name tags, spreadsheets, etc.).
-Library Records Retention Project (shred documents, assist with organizing the personnel and finance file cabinets, box up files to send to University Archives).
-E-Filing Project (assist with scanning documents and organizing electronic files).

Other Work/Responsibilities

-Assist with the supply inventory process.
-Compile information packets.
-Deliver and retrieve materials on campus.
-Shred documents.
-Assist with other projects and duties as assigned by the Library Personnel & Finance Team.

Necessary Licenses or Certifications


Proposed Hire Date 01/09/2017
Expected Length of Assignment Spring Semester, but open to rehiring for the next full Academic year.
Posting Open Date 12/06/2017
Posting Close Date 01/31/2018
Special Notes to Applicants

Please attach your class schedule/availability for the Spring semester in the required “other documents” section of the application.

This posting will be open until 01/31/2018 or until filled, which ever comes first.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Have you been awarded and accepted the Federal Work Study Grant, by the Student Financial Aid Department?
    • Yes
    • No
  2. * Are you currently enrolled as a student at UNC Charlotte?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Unofficial Transcripts
  4. Other Document
Optional Documents
  1. Contact Information for References