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Business Services Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

• Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience. • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section. • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities

Position Information

General Information

Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 002560
NC Salary Grade Equivalency 67
Classification Title Business Services Coordinator - Advanced
Working Title Business Services Coordinator
Salary Range $44,155 - $49,061
Anticipate Hiring Range $44,155 - $49,061
FLSA Status Non Exempt
Division Academic Affairs
Department College of Health & Human Svc (Col)
Work Unit College of Health & Human Svc
Work Schedule

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position

This Business Services Coordinator is part of the Finance Team and provides direct financial and budgetary support to the School of Social Work, Gerontology, the Dean’s state, trust and grants; Advising and Community Engagement. Providing fiscal oversight, analysis and reports of these departments to the College Business Officer. The position provides reports and budgets for the department Chair/Director and Faculty, and serves as the main contact for policies and procedures of expenditures. Record keeping, scholarships, graduate assistantships, Part time faculty processing, and event management are all part of this position responsibilities.

Minimum Education/Experience

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

Essential Job Duties

The Business Services Coordinator provides direct financial and budgetary support and control to their assigned divisions. They will work with Department Chairs/Directors, staff and faculty to inform, instruct and assure college and university processes and policies; manage and perform daily operational processes to include PT faculty hiring, travel requests, reconciling, purchasing and consultant requests and graduate assistantships. Ability to reconcile, analyze, forecast and present monthly budget reports to department heads and Business Officer. General knowledge of accounting principles, Human Resource processes, and report development and presentation skills a must. Applicant must be multi-tasking and have strong organizational skills.

Other Work Responsibilities

Ability to independently work, identify and trouble-shoot problems; communicate effectively with all university personnel; know, understand and relay university policy and procedures; be the essential resource for budget and finance process and issues. Be able to train and delegate to student assistants. Participate as a team member to the mission of the Finance office.

Departmental Preferred Experience, Skills, Training/Education

Five years experience in a financial operations, including reconciling funds, travel process, hiring procedures, and purchasing, position within a higher education institution.

Demonstrated ability to develop, present and clearly interpret finance reports to various levels of authority.

Demonstrated experience multi-tasking and process management.

Advanced skills in Microsoft Excel, Word, Access, Banner Finance, GMail, EPAF’s and EGA processing.

Strong customer service experience.

Necessary Licenses or Certifications
Work Location CHHS 468E
Posting date 02/07/2018
Closing date 03/04/2018
Proposed Hire Date 03/15/2018
Contact Information
Special Notes to Applicants

• Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.

• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • UNC Charlotte Website
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • HERC Job Board
    • Local JobNetwork
    • Personal Referral
    • Other
  2. Where did you learn about this posting?

    (Open Ended Question)

  3. Do you have professional University Finance operations experience, including reconciling funds, travel processes, hiring procedures, and purchasing? If yes, please explain your experience.

    (Open Ended Question)

  4. Do you have professional experience using Banner? If yes, please explain your experience.

    (Open Ended Question)

  5. Do you have professional experience developing, presenting and clearly interpreting finance reports to various levels of authority? If yes, please explain your experience.

    (Open Ended Question)

  6. Have you completed any training or do you have any experience with Microsoft Office Suite i.e. Word, Access, Excel, PowerPoint?
    • No
    • Yes, Beginner Level
    • Yes, Intermediate Level
    • Yes, Advanced Level

Applicant Documents

Required Documents
  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest
  3. Contact Information for References
Optional Documents